The default line spacing makes a document easy to read however, if you have to submit your document somewhere that specifies formatting standards , you might need to change line spacing. Academic work usually requires double line spacing. Line spacing can be set on a per-paragraph, and per-document basis.
If you need to create lots of documents along specific formatting rules, you can change the default line spacing on Word.
Change the Default Font and Spacing in Mac Word
Open Word, and select a paragraph you want to double line spacing for. On the Home tab, go to the Paragraph set of tools click the button with lines and arrows pointing up and down next to it. From the menu that opens, select the 2. To change the font as in our example, just click the font drop-down and scroll down until you find the font you want.
The easiest way to change an existing Style?
As you can see above, the first choice in the right-click menu is Update [Style] to match selection. To determine which Style is applied to your current text, click the small launcher arrow in the lower right-hand corner of the Styles area of the Home tab or use Alt-Ctrl-Shift-S to open the Styles pane:.
Again, it may be obvious from the Styles pane which Style is applied, and you can modify that Style by clicking on the arrow on the right-hand end and choosing Modify from the menu. The Style Inspector the middle button at the bottom of the Styles pane with the magnifying glass icon tells you not only which Style is applied, but whether any direct formatting has been added:. The eraser icons on the right let you reset the selected text to the defaults.
You can format some text the way you want it, then use that text as the basis for a new Style. Format the block quote the way you want it, triple-click it with your mouse to select the entire paragraph, and get the contextual menu:. Recommended settings for Block Quote Style. Part of the usefulness of Styles is their ability to standardize text formatting.
First, Microsoft is pretty adamant: you cannot share the Normal. Open up documents based on the two different templates Normal and whatever template you want to copy a Style to. If you have a large workgroup to share templates with, your IT support person will have a more sophisticated method of repointing everyone to a workgroup templates folder via the Windows registry. However, they are not very intuitive. The way Word has constructed paragraph numbering—a twisted combination of fields and styles—makes it difficult to customize numbering to your preferences and easy to screw up somewhere along the way.
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Starting an auto-numbered paragraph is deceptively simple. See those buttons on the top row of the Paragraph section of the Home tab? The left-most one is for bullets; the next two to its right are for numbering and multi-level numbering, respectively. Simply click the button to toggle the feature on, or click on the drop-down arrow on each button to select a specific style. The numbering of subsequent paragraphs will self-adjust.
The first thing you will notice is the paragraph will not be indented the way you want. Microsoft has its own ideas about how your paragraphs should look, but you can override them. The quickest way is to right-click on the paragraph number you just created and choose Adjust List Indents from the menu that pops up. If you are using the basic one-level paragraph numbering, you will get a small dialog box in which to make your adjustments:.
Default Paragraph Spacing in Word for Mac
Number position is what it sounds like: how far from the left margin the number should be placed. Most people choose Tab character for the follow number with value, although you can also choose Space or Nothing. If you are using multi-level numbering, the Adjust List Indents dialog box is more complex:. The values for Number position here called Aligned at , Text indent and Follow number with are in the Position section at the bottom.
You can control whether your next paragraph number continues the current sequence or starts again at 1 within that same right-click menu. If one of your numbers gets out of sequence, simply right-click and choose Continue Numbering. With the numbered paragraphs shown above, there is no extra spacing between the paragraphs. Go ahead and type out at least part of your first numbered paragraph, then go to the Page Layout tab and adjust the value of Spacing After in the Paragraph section.
Still no extra space? That paragraph and all the remaining numbered ones will have more breathing room.
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You will occasionally want to place an unnumbered paragraph in the middle of a sequence, but the moment you hit Enter , another paragraph number pops up. To fix this, toggle paragraph numbering off by pressing the paragraph numbering button you used for the previous paragraph. When you are ready to restart numbering, you can use the technique above, or you can place your cursor inside a numbered paragraph above, click the Format Painter the paintbrush icon on the Home tab under Clipboard , then click on the line where you want to restart numbering.
Using Format Painter this way solves several paragraph numbering problems the number sequence, indents, and inter-paragraph spacing simultaneously. Numbering can go beyond paragraphs and can include numbers other than plain Arabic numerals. The heading here could be anything: affirmative defenses in an answer, articles in a contract, etc.
Go to the File tab and click on Options. The first setting, under Display on the left, instructs Word to always update any field values before printing a document.
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The second, under Advanced , will always display fields on the screen with shading so you can always see, at a glance, which items are just text and which are fields. Put your cursor where you want your first heading to go, then go to the Insert tab, click on Quick Parts, then click on Field :. There are three settings we need to embed in this field. Click each of these settings as shown below, being sure to click Add to Field after each one:. So what you have now is a Seq field that has an ordinal number in uppercase letters that increments.
Word allows you to customize the line spacing to be single spaced one line high , double spaced two lines high , or any other amount you want. The default spacing in Word is 1. In the images below, you can compare different types of line spacing. From left to right, these images show default line spacing, single spacing, and double spacing. Line spacing is also known as leading pronounced to rhyme with wedding. Your line spacing options aren't limited to the ones in the Line and Paragraph Spacing menu.
To adjust spacing with more precision, select Line Spacing Options from the menu to access the Paragraph dialog box.